MIND | SET | GO
MIND | SET | GO
Are Your Meetings Productive? Meeting Hacks from 200 Scientific Articles
Did you know that ineffective meetings waste about $213 billion every year? In a scientific study, psychologists from the Universities of Nebraska and Clemson summarized the research findings from 200 publications on business meetings.
Think for a moment. Meetings often fail because they are rushed or because we don't give them enough importance. Here are the key tips (quoted from the study by Mroz, Allen, Verhoeven, & Shuffler, 2018):
Preparation of meetings
- Call a meeting only when necessary.
- Schedule meeting length to fit with meeting goals and avoid long meetings.
- Keep meeting size small by only including those whose expertise/knowledge is required (subject matter experts, stakeholders).
- Match technology to meeting objectives but do not over-engineer.
- Set clear goals and desired outcomes for the meeting. Prepare an agenda, make it relevant and circulate it in advance.
- Come prepared. Ensure your technology is working and ready to go prior to the meeting start time.
How to lead goal-oriented and effective meetings
- Arrive early and on-time.
- Avoid complaining, dominating communication behavior, and inappropriate statements.
- Avoid doing unrelated activities and/or being uninvolved. Avoid distractions and multitasking during the meeting.
- Follow an agenda that lays out clear goals and outcomes for the meeting
- Allow attendees to participate in decision-making process.
- Actively encourage everyone to participate. Intervene when interpersonal communication patterns become dysfunctional.
Follow-up of meetings
- Summarize the meeting and send out meeting minutes, action items immediately following meeting (if relevant).
- Right after the meeting, briefly assess meeting satisfaction and quality so that you can improve future meeting design.
- Enhance the organization's ability to be reflective and self-critical in order to optimize meeting culture.
Download the scientific research paper here: